Hire, onboard, train, and support your team with custom systems.

So the work is done as well as you’d do it.

Dream Team Systems will give you simple, custom systems to 

👋  hire + welcome new team members with open arms

👋  get them up to speed quickly

👋  keep them engaged and productive for the long haul

👋 make sure your client work is done as well as you’d do it

For the business owner who…

  • Has a team (even just a VA or small team of contractors counts!)

  • Feels like you’re drowning in work

  • Worries that every new team member will feel like a burden rather than a blessing.

  • Started your business to make a difference, but now you're just trying to keep your head above water.

Did you know that 20% of employee turnover happens within the first 45 days of employment?

That means that if you don't have a solid onboarding system in place, you could be losing one out of every five new team members before they even have a chance to hit their stride. And the cost of turnover ain’t cheap.

Building a strong onboarding and management system isn't just about making your life easier - it's about protecting your bottom line and setting your team up for success from day one.

📣 What folks are saying

“I loved your energy and enthusiasm, and how prepared you were! You were so patient as I worked through kinks and trouble spots, and provided excellent feedback and mirroring about my stuck points while providing tangible solutions. Amazing!”

Veronica Bishop, Bishop Content Studio

What’s Included

Onboarding Systems

Embrace efficient onboarding systems that mean you never waste valuable time with a new team member again. 

This system will include:

  • ensuring contracts and other important forms are in place

  • tech tours so your team can confidently use the tech your business uses - without needing support from you

  •  training to get them up to speed on business goals, processes, and anything else they need to know to work with you

Making sure the right tools are in place to support the systems I create for you

Centralized Contractor Database

No more hunting for info or playing email tag, just smooth sailing when it comes to starting and stopping various projects with all kinds of contractors. 

Keep your team’s details in check with a centralized hub that keeps everyone on the same page. This will be a place to store and reference all of the contractors' information, making it easy for you to access and update.

(PS - this is great for storing referral partner info too!)

Communication

Let’s make sure that everything is getting done in your business with the care that you would take if you were doing everything yourself.

We will decide on or strengthen your preferred method of team communication so nothing slips through the cracks.

We'll establish regular check-ins with team members, whether it's a weekly email or a monthly call, just to make certain that everyone is on track and any issues are addressed ASAP. 

This is your key to creating strong relationships with your team members or contractors, and guarantee that everyone is working towards the same goals.

Standard Operating Procedures (SOPs)

SOPs are the secret sauce that allow you to onboard new team members more quickly and efficiently. 

By having clear instructions in place, new team members can quickly get up to speed on how to use the systems and tools you have in place, reducing the learning curve and getting them contributing to your business more quickly.

Benefits

👉 Better manage the folks you hire

👉 Don't overpay for unnecessary work hours

👉 Manage your team’s performance

👉 Ensure everyone has the information and resources they need to perform their roles effectively

👉 More efficient and effective project completion

👉 Reduce the likelihood of mistakes or oversights

👉 Ultimately lead to a smoother and more successful client work

I will set up custom systems to hire, onboard, train and support your team - so client work is done as well as you’d do it.

Sounds amazing, right?

But you're probably wondering how it all works. Let me walk you through the process:

🚀 Step 1: Kickoff Call & Design

We'll start with a 90-minute kickoff call where we dive deep into your business goals and unique needs. During this call, we'll also begin the design processes and make important decisions, ensuring we capture every detail of your dream system.

🚀 Step 2:  Build and Tech Stack Creation

Once the design is finalized, I'll put my expertise to work and start building your system. This involves meticulously crafting each component and carefully selecting the best tools and platforms to create your customized tech stack.

🚀 Step 3: Offboarding and Support

Even after the system is up and running smoothly, my support doesn't end there. We will conclude our work together with an onboarding call and training. I will also be providing ongoing support 30 days after our offboarding to ensure everything continues to run seamlessly.

📣 What folks are saying

“I love how you're a flexible and creative thinker — and that you were willing to partner and brainstorm with me to come up with solutions that really fit my specific business. I can't tell you how much I appreciated that. You were flexible and accommodating. You took the time to understand my business and were able to take into account the particular needs of my business.”

- Diane Tarshis, Founder of Startup Distillery

Now, let me address a few burning questions you might have:

  • A: I love working with folks who

    💫 Like to get SHIT done

    💫 Provide services with REAL value so their business is growing quickly

    💫 Will never go back to a normie job

    💫 Are committed to providing the best life ever for themselves, their family, and their community

    I’ve worked with coaches, designers, social media managers, podcast managers, copywriters, and beyond!

  • A: I take the time to get to know your business and understand your unique needs and goals. I'll work closely with you to design and build systems that are tailored to your specific situation and designed to help you achieve your desired outcomes.

  • A: Our clients typically see a significant improvement in their onboarding process and team management practices. They're able to bring new team members on board quickly and efficiently, and they're better equipped to manage their team members and keep them engaged and productive.

  • A: That's okay! I can help you design and implement systems that will support your growth and help you achieve your goals.

  • A: Prices start at $1500+, and vary depending on the scope of the project and the level of support you need.

    I offer a range of packages to suit different budgets and needs. I’m happy to provide a custom quote based on your specific situation - just reach out and let's chat!

  • A: The timeline can vary depending on the complexity of your business and the scope of the project. I'll work with you to establish a realistic timeline and keep you updated on our progress every step of the way.

👀 case studies

Streamlining Operations for TACT: Empowering Growth through Systems

“Devin provides very comprehensive, individualized support. I felt very supported in creating an automated system that takes so many communications tasks off my hands!”

- AJ Schaerer, founder and director of TACT (Trans Advocacy & Care Team)

  • background

    TACT (Trans Advocacy and Care Team) is a trans-led nonprofit initiative that champions the well-being of transgender and ​non-binary individuals. TACT was already super organized, but their workload was overwhelming. So, we teamed up to implement custom systems and processes that would lighten their load, automate tasks, improve onboarding, and enhance data collection. Our goal was to free up their time for strategic initiatives like grant applications and fundraising.

  • Challenges

    “We were spending a ton of time processing applications and communicating back and forth with clients. We had limited resources, particularly limited time, and we needed help automating and doing things efficiently.” - AJ Schaerer

    When I met TACT's founder, AJ Schaerer, they were impressively organized, but they had so much on their plate that they were feeling swamped. With volunteer and client onboarding, data collection, and client support all demanding attention, we knew we had to create systems to ease their burden.

  • Solutions

    To tackle their challenges, we dove into building tailored systems. We automated tasks wherever possible and simplified complex processes to give TACT more breathing room. Here's what we focused on:

    Onboarding and Offboarding Volunteers:

    We developed streamlined systems for bringing volunteers on board and wrapping up their time with TACT. Clear guidelines, automated paperwork, and helpful training resources made it easier for TACT to integrate new volunteers and relieve the pressure on their existing staff.

    Onboarding and Offboarding Clients:

    To improve their client services, we created a system for seamless onboarding and offboarding. Standardized procedures, digital platforms for documentation, and feedback mechanisms ensured that TACT could provide exceptional support while staying organized.

    Data Collection and Analysis:

    We recognized the importance of data in grant applications, so we're currently designing a robust system for TACT to collect, store, and analyze crucial information. This will give them the accurate data they need to write compelling grant applications and increase their chances of securing funding.

  • Results

    Our efforts to implement efficient systems and processes have made a real difference for TACT. Here's what we achieved together:

    Reduced Administrative Burden:

    By automating and streamlining administrative tasks, TACT's team now has more time for strategic activities like working directly with clients, focusing on grant applications, and fundraising.

    Enhanced Grant Application Success:

    With our improved data collection system, TACT will gather accurate and comprehensive information to strengthen its grant applications. By presenting evidence-backed data, they're poised to increase their chances of securing crucial funding for their empowering initiatives.

    Expanded Capacity to Support the Trans Community:

    Thanks to the time and resources they've saved, TACT can expand their outreach efforts, reaching and supporting more trans individuals within their community.

  • Conclusion

    By lightening their workload, streamlining administrative tasks, and optimizing data collection, TACT can now focus on what matters most: supporting the trans community, securing funding, and making a lasting impact. This case study highlights the power of well-designed systems in driving growth, efficiency, and positive change. Cheers to TACT's success!